Office Manager (Part Time)

JOB DESCRIPTION

OutFront Kalamazoo seeks an outgoing and energetic Office Manager to play a key role in the OutFront team. The office manager oversees general office operations and procedures, including managing organizational systems, purchasing office supplies, maintaining equipment and systems and supporting day to day office coordination. The office manager is the first point of contact for our community visitors, volunteers, and community partners. It is a part time position working 25 hours a week, Monday through Friday mornings at $15.50 per hour.

KEY RESPONSIBILITIES

  • Serve as first point of contact for visitors
  • Help maintain organizational calendars
  • Process incoming mail and process financial related matters appropriately
  • Develop and evolve an office systems and procedures manual
  • Manage and maintain donor database through DonorPro
  • Fulfill requests for materials, coordinate mailings and maintain inventory of office supplies
  • Partner with staff and consultants to develop, manage and expand the organization’s data management system
  • Provide frontline assistance in maintaining office equipment and troubleshooting technical issues
  • Manage the phone and internet systems as well as answer and direct calls from the main phone line
  • Other duties as assigned to further the organization’s goals and objectives

QUALIFICATIONS

  • Bachelor’s degree, preferred
  • A minimum of 2-3 years’ office management experience; non-profit experience a plus
  • Experience in donor management. Familiarity with DonorPro, preferred
  • Excellent computer skills, including proficiency with and Microsoft Office Suite
  • A can-do attitude, meticulous attention to detail, and an unrelenting commitment to high performance standards
  • The ability to organize, set priorities among multiple assignments, meet deadlines, and function calmly under pressure
  • Flexible, punctual, and highly reliable
  • People skills and a sense of humor

Please submit resumes and cover letters using the form below or via email to [email protected] with the subject “Office Manager” by October 15th at 5pm.

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